1. Introduction & General Terms
In order to provide you with the full range of British Monarchist Foundation services, we sometimes need to collect information about you.
- what information the British Monarchist Foundation may collect about you;
- how the British Monarchist Foundation will use information we collect about you;
- when the British Monarchist Foundation may use your details to contact you;
- whether the British Monarchist Foundation will disclose your details to anyone else;
- your choices regarding the personal information you provide to us;
2. Who are we?
The British Monarchist Foundation is a company dedicated to the British Monarchist brand. The British Monarchist Foundation exists as a company to form relationships with individuals, organisations, and other enterprising networks to bring explanation, truth and the positive attributes about Constitutional Monarchy to the people of the world. In doing so, the British Monarchist Foundation provides services, products, education and charitable giving through its social and economic enterprising. The company evolved from the British Monarchist Society, which is now a subsidiary of the British Monarchist Foundation, which acts as the company’s trading and commercial entity. The British Monarchist Foundation is registered with Companies House, under the Company Number: 91601251
3. What information will the British Monarchist Foundation collect about me?
When you participate in, access or sign up to any of the British Monarchist Foundation’s services, activities or online content, such as newsletters, competitions, message boards, telephone or text the Foundation, vote, donate money to a British Monarchist Foundation charity appeal, book tickets for a British Monarchist Foundation event or create an account using the British Monarchist Foundation’s online registration system we may receive personal information about you. This can consist of information such as your name, email address, postal address, telephone or mobile number or date of birth, depending on the activity.
By submitting your details, you enable the British Monarchist Foundation (and where applicable its contractors) to provide you with the services, activities or online content you select.
Please note that sometimes we will require you to provide additional personal information, and sometimes sensitive personal information (e.g. if you’re sending in an application to be a member, contributor, or to apply for a grant from the Foundation’s charity).
4. How will the British Monarchist Foundation use the information it collects about me?
The British Monarchist Foundation will use your personal information for a number of purposes including the following:
- to provide our services, activities or online content and to deal with your requests and enquiries;
- for “service administration purposes”, which means that the British Monarchist Foundation may contact you for reasons related to the service, activity or online content you have signed up for, as set out in section 5 below (e.g. to provide you with password reminders or to notify you that a particular service, activity or online content has been suspended for maintenance);
- to contact you about a submission you have made, including any content you provide.
- to provide you with information about our services, activities or online content;
- to personalise the way British Monarchist Foundation content is presented to you (e.g. if the first thing you look at every day on the British Monarchist Foundation website is the BMF News feed, we may present this information or a link to it on your homepage);
- to use IP addresses to identify the location of users, to block disruptive use, to establish the number of visits from different countries and to determine whether you are accessing the services from the UK or not. If not, you will be re-directed to the international version of the British Monarchist Foundation website, (see section 12 for details);
- to analyse and improve the services offered on British Monarchist Foundation websites;
- to provide you with the most user-friendly navigation experience. The British Monarchist Foundation may also use and disclose information in aggregate (so that no individuals are identified) for marketing and strategic development purposes; and
Where the British Monarchist Foundation proposes using your personal information for any other uses we will ensure that we notify you first. You will also be given the opportunity to withhold or withdraw your consent for the use of your personal information for purposes other than those listed above.
5. When will the British Monarchist Foundation contact me?
The British Monarchist Foundation may contact you:
- in relation to any service, activity or online content you have signed up for in order to ensure that the British Monarchist Foundation can deliver the services to you;
- in relation to any correspondence we receive from you or any comment or complaint you make about British Monarchist Foundation products or services;
- in relation to any contribution you have submitted to the British Monarchist Foundation, e.g. on the British Monarchist Foundation message boards or via text or voicemail message;
- to invite you to participate in surveys about the British Monarchist Foundation services (participation is always voluntary); and
- for marketing purposes, where you have agreed to this (see section 6 below)
Local pages will give you detailed information about how the British Monarchist Foundation will contact you in relation to specific services, activities or online content.
6. Will I be contacted for marketing purposes?
The British Monarchist Foundation will only use your information for marketing purposes, or to promote new services, activities or online content where you have agreed to this.
7. Will the British Monarchist Foundation share my personal information with anyone else?
We will keep your information confidential except where disclosure is required or permitted by law (for example to government bodies and law enforcement agencies) or as described in section 8 below. Generally, we will only use your information within the British Monarchist Foundation . However, sometimes the British Monarchist Foundation may use third parties to process your information on our behalf. The British Monarchist Foundation requires these third parties to comply strictly with its instructions and the British Monarchist Foundation requires that they do not use your personal information for their own business purposes, unless you have explicitly consented to the use of your personal information in this way.
8. Offensive or inappropriate content on British Monarchist Foundation websites
If you post or send offensive, inappropriate or objectionable content anywhere on or to British Monarchist Foundation websites or otherwise engage in any disruptive behaviour on any British Monarchist Foundation service, the British Monarchist Foundation may use your personal information to stop such behaviour.
Where the British Monarchist Foundation reasonably believes that you are or may be in breach of any applicable laws (e.g. because content you have posted may be defamatory), the British Monarchist Foundation may use your personal information to inform relevant third parties such as your employer, school email/internet provider or law enforcement agencies about the content and your behaviour.
9. What if I am a user aged 16 or under?
If you are aged 16 or under, please get your parent/guardian’s permission before you provide any personal information to the British Monarchist Foundation . Users without this consent are not allowed to provide us with personal information.
10. How long will the British Monarchist Foundation keep my personal information?
We will hold your personal information on our systems for as long as is necessary for the relevant activity, or as long as is set out in any relevant contract you hold with the British Monarchist Foundation or the British Monarchist Foundation ‘s corporate retention schedule (a database that defines which documents should be kept and for how long). If you cancel your registration as a British Monarchist Foundation member and your account is deleted a red flag goes on the database and, while the British Monarchist Foundation cannot use the personal information, it stays on the system for a period of one year for administration purposes before being deleted automatically.
Where you contribute material to the British Monarchist Foundation we will generally only keep your content for as long as is reasonably required for the purpose(s) for which it was submitted. For example, we will only keep copies of entries to a photographic competition for the duration of the competition. However other projects are likely to have a longer, or even permanent, duration.
11. Can I find out what personal information the British Monarchist Foundation holds about me?
Under the Data Protection Act you have the right to request a copy of the personal information the British Monarchist Foundation holds about you and to have any inaccuracies corrected. (We charge £10 for information requests and require you to prove your identity with 2 pieces of approved identification). We will use reasonable efforts to supply, correct or delete personal information about you on our files.
12. What if I am accessing British Monarchist Foundation websites outside the UK?
13. Cookies Policy – Information the British Monarchist Foundation collects from you
a. What is a cookie?
A cookie is a small amount of data, which often includes a unique identifier that is sent to your computer, tablet or mobile phone (referred to here as a “device”) browser from a website’s computer and is stored on your device’s hard drive. Each website can send its own cookie to your browser if your browser’s preferences allow it, but (to protect your privacy) your browser only permits a website to access the cookies it has already sent to you, not the cookies sent to you by other websites. Many websites do this whenever a user visits their website in order to track online traffic flows.
On British Monarchist Foundation websites, cookies record information about your online preferences and allow us to tailor our websites to your interests.
When visitors comment on this website, they get cookies stored on their computer. This is purely a convenience, so that the visitor won’t need to re-type all their information again when they want to leave another comment. Three cookies are set for commenters:
- Third Party Cookies in embedded content on British Monarchist Foundation pages
Please note that during your visits to British Monarchist Foundation websites you may notice some cookies that are not related to the British Monarchist Foundation or the British Monarchist Foundation ’s contractors. When you visit a page with content embedded from, for example, YouTube or Flickr, you may be presented with cookies from these websites. The British Monarchist Foundation does not control the dissemination of these cookies. You should check the third party websites for more information about these. Find out more about third party cookies in embedded content.
- British Monarchist Foundation cookies and how to reject cookies?
If you wish to control what cookies are set on your device through the British Monarchist Foundation website then you can find out how to do this in the Managing Cookies section of the British Monarchist Foundation Privacy & Cookies website. It is important to note that if you change your settings and block certain cookies, this means that certain personalised features cannot then be provided and accordingly you may not be able to take full advantage of all of the websites’ features.
14. Do Not Track (DNT) browser setting
DNT is a feature offered by some browsers which, when enabled, sends a signal to websites to request that your browsing is not tracked, such as by third party ad networks, social networks and analytic companies. This website does not currently respond to DNT requests, however, you may opt-out of tracking on this website, including analytics (and tailored advertising if you are visiting from outside the UK), by changing your cookie settings.
A uniform standard has not yet been adopted to determine how DNT requests should be interpreted and what actions should be taken by websites and third parties. The British Monarchist Foundation will continue to review DNT and other new technologies and may adopt a DNT standard once available.
The Data Protection Officer
British Monarchist Foundation
126-130 Regent Street, Carrington House, Third Floor,
Mayfair, London W1B 5SE.
Last updated: November 2014